Moving from Greenhouse to another ATS is not just about copying data. The new platform needs to support your existing workflows while filling gaps Greenhouse left behind. This guide lists the features to prioritize during evaluation.
Direct answer
Greenhouse users should prioritize:
- Data export and import tooling
- Customizable hiring stages and workflows
- Robust reporting and analytics
- Candidate relationship management (CRM)
- Open API and integration ecosystem
- Compliance and audit logging
- User permissions and hiring-team roles
Data export and import
The single biggest migration risk is losing candidate history. Look for a platform that accepts Greenhouse's standard export format and preserves stage history, notes, and feedback. Ask for a trial import before signing.
Customizable workflows
Greenhouse is known for structured hiring stages. Your new ATS should match or exceed that flexibility. If it cannot replicate your current pipeline, recruiters will create workarounds outside the system.
Reporting and analytics
Many teams leave Greenhouse because reporting is limited. Prioritize platforms with prebuilt recruiting dashboards, custom report builders, and source-of-hire analytics.
CRM and sourcing
If your team does proactive sourcing, the new platform needs CRM functionality — pools, campaigns, and nurturing sequences — not just applicant tracking.
API and integrations
Check whether the new ATS integrates with your assessment providers, background-check vendors, HRIS, and video-interview tools. A weak integration catalog creates manual work.
For the full migration roadmap, see Greenhouse to ATS migration timeline and milestones.
People also ask
What are the best data migration tools for moving from Greenhouse to a modern ATS?
The best tools are usually built into the destination ATS. Some vendors also offer professional-services migrations or third-party ETL tools for complex data.
Which ATS offers robust reporting and analytics comparable to Greenhouse after migration?
Look for platforms like Ashby, Lever, SmartRecruiters, and Workable, but evaluate against your specific report requirements.
How to compare total cost of ownership across Greenhouse vs a modern ATS?
Include licensing, implementation, data migration, training, integration costs, and ongoing admin overhead over a three-year horizon.
Summary
Prioritize data migration fidelity, workflow flexibility, reporting, CRM, integrations, compliance, and permissions when leaving Greenhouse. Test the import process before committing.